Stewdio Administrator's Toolbox
Sections:
Frequently Asked Questions
How can I get a list of all my Stewdio members who don't have
email?
There are several ways to get the names and/or addresses of members without
email. (Of course they are there individually on the site--you can always look
up a member's snail mail address in the member list.) If you want a list of ALL
the members of your Stewdio without email addresses there are three ways you can
do it.:
-
Send an email to all members, Stewdio will automatically
email you the names and addresses of all members without email
- Request a data download and then sort the data (in Access, etc.) for members without
email
- Create an email distribution list. All the
members without email are highlighted in red.
How do I delete an entire
member without just deactivating them?
- Deleting a member does just that, it deletes them.
- If you want to leave them as "Mailing-List Only" or "Associate" status,
which leaves them in your database but eliminates their member privileges
and keeps them out of your private area you just go to "Edit Member Info",
choose their name and change the radio button choice at the top from
"Member" to "Associate".
- If you want to eliminate only some of their information and leave a name
then you must go in to the "Edit Member Info" area and delete the info you
don't want.
Is there a
way to put a block on the expiration box in the membership profile so that only
a few select admin people can modify it?
Other than the members themselves, only
Administrators can modify Member Profiles.
I noticed that even though a
member's information may not be available if the "do not share my info" box is
checked, it is still seen if one click's on the edit/modify box. Is there a way
to not make this info public?
As stated above, this is the case. Only
Administrators can see other Member Profiles in the "Edit Member Info" area.
Is there a way to
do mailing labels off of our list?
You can download an Excel or comma-delimited
file from the "Member Info" area by choosing "Printable Lists", selecting the
"Printable Lists" button and making the appropriate choices. You can then use
the file to print mailing labels or do a mail merge.
How can I sort or otherwise manipulate my list information for reports or ...?
You can download an Excel or comma-delimited
file from the "Member Info" area by choosing "Printable Lists", selecting the
"Printable Lists" button and making the appropriate choices. You can then use
the file to print mailing labels or do a mail merge.
Message Templates
One of the benefits of [GROUPNAME] membership is having
contact with [GROUPNAME] members. There’s always been a wealth of information
available from our members, but now there’s a new way to network with
them—online in the discussion groups at the [GROUPNAME] Stewdio. Online
discussions are fun, and they’re the perfect way to find out what’s going on
in the local _________ community, share information about your latest
_________________, or get inside information about ________ or ___________.
[GROUPNAME] will also be using the discussion groups as a way to get feedback
from our members about the events we have and the services we provide. Remember,
all discussions on the [GROUPNAME] Stewdio are private, and limited to members
of [GROUPNAME].
To reach the [GROUPNAME] discussion groups simply go
to the [GROUPNAME] Stewdio http://cstew.com/[groupname]/,
logon (see sidebar), and then click on “Private Discussions”.
[Sidebar]
The
[GROUPNAME] Stewdio is a private Internet site for [GROUPNAME] members located
at http://cstew.com/[groupname]/.
If [GROUPNAME] has your email address you have already received emailed
information about accessing the Stewdio, along with your password. You can
change your password online and, if you ever lose it, just go to the Stewdio and
click on “Forgotten Password?” to have it emailed to you. If you don’t yet
have a password you can get one by going to the Stewdio, clicking on “Contact
Us!”, and sending us your email address.
The [GROUPNAME] is pleased to announce that our new
password-protected, members-only website is up and running. The [GROUPNAME]
Stewdio can be found at http://cstew.com/[groupname]/ (Note: this address is case-sensitive).
What is the [GROUPNAME] Stewdio?
At the [GROUPNAME] Stewdio you can post documents and pictures
(upload those potluck pictures!), engage in discussion groups, email other
[GROUPNAME] members, check our calendar of events, and lots more. You can also
use the Stewdio to change your personal contact information if you move or get a
new phone number.
How can I get access to the [GROUPNAME] Stewdio?
If the [GROUPNAME] has your email address you have already received
emailed information about accessing the Stewdio, along with your password. You
can change your password online and, if you ever lose it, just go to the Stewdio
and click on “Forgotten Password?” to have it emailed to you. If you don’t
yet have a password you can get one by going to the Stewdio, clicking on
“Contact Us!”, and sending us your email address.
User Information. The
first time you visit the Stewdio click on “Members Only” to log in. You
should then click on “Update User Information” to check your personal
contact information (address, phone number, etc.) and make any changes
necessary. In the future, whenever any of this information changes you can
always update it online.
What about privacy?
When you update your user information online you will note the check
box hiding your information from other [GROUPNAME] members. WE URGE YOU TO
UNCHECK THIS BOX and share your personal information with other [GROUPNAME]
members so they can get in touch with you. That way, the Stewdio will function
as a handy directory of all our members. If you are sensitive about your
personal information leave the box checked, and only you will have access to it.
Keep in mind that, whether you hide your personal information or not, the
[GROUPNAME] Stewdio is accessible ONLY to our members. Your personal information
will NEVER be given out to the public or made available for any commercial
purpose.
What’s the future of the [GROUPNAME] online?
We hope that the [GROUPNAME] Stewdio will function alongside our
public website (www.[groupname].org) as an
active online community for the [GROUPNAME], giving members more opportunities
to interact with one another. With our new expanded email capability we will now
be able to communicate with [GROUPNAME] members more quickly and more easily.
Sometime soon our newsletter should be online as well as in print, and in the
very near future we hope to expand the Stewdio to allow our branches and
committees to have their own pages, their own calendars, etc. The future of the
[GROUPNAME] online is as limitless as the enthusiasm and creativity of our
members.
-
Go to the [GROUPNAME] Home
Page at www.cstew.com/[groupname]/.
-
Click “Members Only.”
-
You will see a dialogue box
asking for your user name and password. Use your e-mail address as your user
name and type in your password.
-
Click on “Send E-mail.”
-
To e-mail other
administrators, highlight “%Administrators” to the left then press the
arrow pointing to the right. To e-mail the entire membership (people who
have given [GROUPNAME] their e-mail addresses), highlight “%Members” to
the left then press the arrow pointing to the right. Scroll down and hit the
“Next” button.
-
You’ll see a dialogue box
that looks like a typical e-mail template. Complete the e-mail and then
press “Send Message.”
-
Congratulations! You have
just sent your first broadcast e-mail using [GROUPNAME] Stewdio.
-
[GROUPNAME] Stewdio has
many other functions. Be sure and play around with the site to familiarize
yourself with the contents.
Dear Member,
You already have
a password, we just have to figure out what it is. Please go to the site
http://cstew.com/[groupname]/ and click on "Forgot Password?" to get
it emailed to you. Once you get the password you can go back to the site, click
on "Members Only" and log in with your password and email address.
Hope this works. Let
me know if you have any more trouble.
Administrator
Dear [Groupname] member,
[Groupname] now offers individual Web pages for its
members.
A [Groupname] Member Stewdio is a very easy, very low-cost way
to establish a presence on the Internet for yourself and your work. You can
create your Member Stewdio in a few minutes and update it yourself anytime (no
Webmaster needed!). Your Member Stewdio can include information about yourself, a
picture, links to other sites, your personal events calendar, and shared files
where you can display samples of your work. The cost is only $__/year, which
compares very favorably with other services.
Best of all, [Groupname] Member Stewdios will be accessible
and searchable (by name and by genre) from the public home page of the
[Groupname] Stewdio so that when people come to [Groupname] looking for you they
will be able to find you. (Of course, you’ll also have an address you can give
out for direct public access.) We hope that enough [Groupname] members will take
advantage of this service that it can become an important link between the
public and our members.
To see existing Member Stewdios, go to the [Groupname] Stewdio
public home page http://cstew.com/[Groupname]/
and click on “Member Stewdios”.
To create your Member Stewdio, do the following:
- Go
to the [Groupname] Stewdio, click “Members Only”, and log in with your
email address and password.
- Click
on “Create Member Stewdio” and follow the instructions there.
- After
you create your Member Stewdio you can upload samples of your work (or any
other files) by clicking on “Upload Shared Files” and saving them to
your Member Stewdio.
- After
you create your Member Stewdio, go to "Edit User Info" and then to
"Edit Member Genres" and click on the genres applicable to you.
The public will then be able to find you when they search our Member Stewdios
for those genres.
- The
cost is $__/year, and may be paid when you pay your dues in future years.
For the current year we would appreciate it if you send a prorated check
(i.e., $__ for each month or partial month between now and [annual dues
payment date]) to [Groupname] when you create your page.
You can update your Member Stewdio at any time just by
going to the “Private Home” page and clicking on “Edit Member Stewdio”.
Administrator
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